Corporate Services — UAE Operations
Back-office operations, handled with the discretion your company runs on.
PRO, visa, compliance, banking liaison, and tax — delivered as a retained partnership for UAE-licensed entities.
Who this is for
Companies that need a local admin function without building one.
We work with UAE-licensed entities that treat corporate administration as operational infrastructure — not an afterthought. Typical clients look like this:
- 01
UAE-based SMEs without in-house admin
Operating companies that need PRO, visa, and compliance coverage without adding a full-time government-relations hire.
- 02
International branch offices
Foreign groups running lean UAE teams who need a local partner to carry the authority-facing workload and keep filings current.
- 03
Family offices & holding structures
Investment vehicles and holding companies where discretion, clean documentation, and substance matter more than operational volume.
- 04
Newly-formed entities post-setup
Founders who have just completed incorporation and want one retained team to carry the licence, the visas, and the filings from day one.
Services
Eight workstreams, one retained team.
Each workstream can be engaged standalone or bundled into a quarterly retainer. Scope, deliverables, and SLAs are agreed up front.
- 01
PRO services & government liaison
Document processing, attestations, notarisations, and direct liaison with UAE federal and emirate-level authorities.
- 02
Visa processing & renewals
Investor, employee, and dependent visas — application, medicals, Emirates ID, status changes, and renewals tracked end-to-end.
- 03
UBO, AML, ESR & TRN compliance
Ultimate Beneficial Owner filings, AML framework for regulated sectors, Economic Substance returns, and TRN maintenance — audit-ready.
- 04
Banking relationship support
KYC preparation, signatory updates, substance documentation, and ongoing liaison with your UAE banking partners.
- 05
Corporate tax filing
CT registration confirmation, annual return preparation, transfer-pricing documentation, and coordination with your external auditor.
- 06
VAT registration & returns
VAT registration where mandatory (turnover above AED 375,000) or voluntary, plus quarterly return preparation and filing.
- 07
Office & substance solutions
Flexi-desk, virtual, and physical office options structured to meet banking and regulatory substance requirements over time.
- 08
Corporate secretary & governance
Board resolutions, shareholder records, statutory registers, licence renewals, and document custody handled under one mandate.
UAE compliance calendar 2026
Deadlines we track — so you don't.
UAE compliance operates on multiple overlapping cycles. Missed deadlines trigger penalties, licence suspensions, and banking friction. We maintain the calendar for every retained client.
Annual filings
- Trade Licence Renewal
- Annual, on anniversary date of original issuance. Late renewal triggers fines and potential business suspension.
- Corporate Tax Registration
- Mandatory for all UAE entities regardless of turnover. First return due within 9 months of financial year end.
- Audit Requirements
- Annual audited financial statements required for Mainland entities and select Free Zones (DMCC, DIFC, ADGM, JAFZA). Submission deadline varies by authority.
Periodic filings
- VAT Returns
- Quarterly or monthly (based on turnover bracket). Typical filing deadlines: 28th of the month following the period end.
- Emirates ID & Visa Renewals
- Tracked per individual, typically 2-3 years. Renewals must be initiated 30 days before expiry to avoid residency gap.
Ongoing obligations
- UBO Declaration
- Annual filing with the relevant authority. Updates required within 15 days of any ownership change.
- ESR Notification
- Annual notification within 6 months of financial year end. Full ESR Report due within 12 months where applicable.
- AML Risk Assessment
- Annual internal review for entities in regulated sectors (financial services, real estate brokerage, precious metals, legal services).
We operate this calendar quietly in the background — you hear from us when action is required, not before.
How we engage
Three steps — scoped in writing, reviewed quarterly.
We structure engagements as retained partnerships with clear deliverables. Scope is agreed before work starts; quarterly reviews keep it aligned as the business changes.
- 01
Assessment & Scope
We review your licence, entity structure, current filings, and pain points — then issue a scoped engagement letter with deliverables, SLAs, and fees.
- 02
Retainer Structure
A monthly or quarterly retainer covering the agreed workstreams, with transparent pass-through on government fees. No hidden add-ons.
- 03
Ongoing Delivery
A named account lead runs day-to-day delivery. Quarterly reviews re-scope as your headcount, jurisdictions, or activities evolve.
Engagement models
Three retainer structures — scoped to your operational weight.
We structure ongoing corporate services as monthly or quarterly retainers. The right tier depends on your entity size, filing volume, and risk profile — not a one-size-fits-all package.
Tier 1 — Essentials
For lean entities with predictable filings
From AED 2,500 per month
Includes
- Annual licence renewal coordination
- Standard visa renewals (up to 2 per year)
- Basic UBO and ESR filings
- Quarterly check-in
- Email and WhatsApp support
Tier 2 — Standard
For operating companies with ongoing activity
From AED 5,500 per month
Includes
- Everything in Essentials
- Monthly PRO and document processing
- Corporate tax filing and coordination
- VAT registration and quarterly returns
- Banking relationship support
- Named account lead
Tier 3 — Premium
For complex structures, regulated entities, and family offices
From AED 12,000 per month
Includes
- Everything in Standard
- Transfer pricing documentation
- Multi-jurisdictional compliance (DIFC, ADGM, international)
- Corporate secretary and governance
- Dedicated account team
- Monthly review meetings
All tiers include transparent pass-through on government fees. Scope and SLAs are agreed in writing before engagement. Quarterly reviews re-scope as your activity evolves.
Why outsource to Velare
Four reasons clients retain us beyond the first year.
Local expertise without a local hire
You get the output of an in-house government-relations and compliance team without the fixed cost of building one.
Audit-ready documentation by default
UBO, AML, ESR, and TRN records maintained to a standard your auditor and bank can review on request — not reconstructed under pressure.
Single accountable team across functions
PRO, visa, compliance, banking, and tax sit under one named account lead. One conversation moves every workstream.
Confidentiality as standard practice
Discretion is the default posture — with shareholders, staff, and external parties. Documents move through controlled channels only.
Start the conversation
Need ongoing corporate support?
Share a short outline of your entity and current pain points — we'll respond with a scoped services overview and an indicative retainer within two business days.
Prefer email? info@velare.ae